Product and property photo workflows
Prepare Rental Inspection Photos for an Australian Agency
An inspection record needs to show the property as it was photographed. Its purpose differs from a marketing gallery: a small mark, a dated label or a close-up of damage may be the most important part of the image. Prepare upload copies while retaining the untouched captures and their connection to the inspection report.
Compress an inspection photo copyPrepare, check and export
1. Keep the source and record together
Keep an original folder before exporting anything. In a separate index, record the room, photograph date and report reference. Convert a HEIC copy to JPG only if the agency system needs it. Open the export and check its orientation; do not rely on export metadata to preserve the original capture date.
Convert an inspection photo copy →2. Use the agency’s actual upload limit
Read the upload form or ask the agency for its accepted formats and maximum size per file. There is no file-size rule in this workflow that applies to every Australian agency. If the JPG exceeds the stated limit, compress the working copy and keep the least aggressive setting that fits.
Compress an inspection photo copy →3. Inspect condition details before submitting
Compare the original and export at the same zoom. Check marks, cracks, labels and the wider room context. If a detail becomes unclear, use a higher-quality copy or an accepted alternative handoff. Upload through the agency’s normal process and confirm that the report contains the complete photo set.
Compare inspection photo detail →
Before you publish
- Authentic condition
- Do not remove objects, repair damage digitally or virtually stage inspection evidence. Keep the untouched originals available.
- Clear association
- Use a separate photo index or descriptive filenames to connect close-ups to the right room and report entry.
- Readable exports
- Check small defects at full size. A successful upload does not prove that the relevant detail survived.
- Local process
- The linked condition-report guidance is for Victoria. Follow the applicable state or territory process and your agency’s instructions elsewhere.
Questions about this workflow
What size should Australian rental inspection photos be?
Use the limit stated by the receiving agency or portal. Keep enough detail to show the recorded condition and retain the originals. A property advertising site’s image recommendation is not an inspection-report standard.
Should I edit a mark out before sending the inspection report?
No. An inspection record should preserve the condition being documented. If a photograph is unclear, take another accurate view or supply the original instead of changing the scene.
Does this replace the agency’s condition report?
No. This prepares image copies for the existing report workflow. Consumer Affairs Victoria recommends dated, labelled photos with the condition report; other jurisdictions and agencies may have different procedures.